The Planning Committee convened on September 19, 2024, to address important topics ranging from AI note-taking tools to upcoming co-chair elections and funding for key initiatives. Facilitated by Walied, the meeting began with a Land and African Ancestral Acknowledgment, followed by a review of the agenda and updates on upcoming Social Development Plan (SDP) events and interactions with City of Toronto staff and local councillors.

Dawar Naeem – Local Journalism Initiative

Olanike Solomon, a representative from the City, gave a presentation on the upcoming panel for reviewing SDP grants. The committee was informed that 10 local residents would be selected to serve as grant reviewers, tasked with assessing submissions and recommending funding allocations. The reviewers will receive training and an honorarium for their participation. This initiative aims to ensure that the grant review process is both equitable and reflective of the community’s diversity and needs.  
 
One of the most debated topics was the use of OTTER AI note-taker bots during meetings. Adonis Huggins, the co-chair of the Communications working group of the SDP, facilitated a discussion about whether these bots comply with the current meeting recording policy. Some members raised concerns about privacy, noting that the AI bots send transcriptions to all invitees, regardless of whether they attended. Many argued that the bots could create issues by recording and sharing information without full consent from participants.

On the other hand, supporters pointed out that AI transcription tools improve accessibility, particularly for individuals with disabilities or those who miss meetings. AI bots enable fast, accurate transcriptions, reducing delays in sharing notes. Despite mixed opinions, no final decision was made, with the committee agreeing to explore further discussions on whether to formally adopt the bots.

The committee also prepared for co-chair elections, set for October. Co-chairs, who serve one-year terms, are nearing the end of their tenure, and nominations will soon be open. The committee will review records to ensure transparency and fairness in the election process, which will include residents and stakeholders.

Elena Taghizadeh, the Co-chair of the Regent Park SDP's Employment and Economic Development working group, presented a business case requesting $50,000 from Social Development Finance and Administration (SDFA) for business cards for the Economic Employment Development (EED) workgroup. The committee approved the request, with plans to submit a formal business case if needed. Additionally, Michael Rosenburg led a discussion on restarting the funding committee. While some argued to wait for the SDP refresh, others pushed to begin early preparations.

As the meeting concluded, key decisions on AI, leadership, and funding were tabled for further discussion, ensuring the committee remains focused on transparency, community involvement, and strategic growth.